JOB DESCRIPTION:
Job Title: Project Administrator
Work Location: Johannesburg
KEY ACCOUNTABILITIES:
Accountability 1: Programme Support Activities
Accountability 2: Programme Support Activities
Accountability 3: Programme Excellence Support Activities
Accountability 4: Quality Assurance & Technical Support
EDUCATION AND EXPERIENCE REQUIRED:
EXPERIENCE PREFERRED
KNOWLEDGE & SKILLS
COMPETENCIES:
PACKAGE & REMUNERATION:
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Job Title: Project Administrator
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Employment Type: Contract role (Renewable)Work Location: Johannesburg
KEY ACCOUNTABILITIES:
Accountability 1: Programme Support Activities
- Develop positive relationships with Programme Managers and Delivery Assurance Manager to enable the Programme Excellence CoE by providing support through facilitation, tracking, and reporting on programmes, and training.
- Share lessons learned and best practices across programmes, building relationships with stakeholders and brokering relationships at all levels.
- Understand the deliverables of internal and external programme customers and contribute to success through cooperative and collegial processes.
- Manage communication between Delivery Assurance Manager, Programme Managers, Head: Programme Excellence and senior programme stakeholders.
- Assist Head: Programme Excellence and Programme Managers with meeting setups, liaising with senior executives and their PAs.
- Tracking of Programme Finances on SAP, against Business Case and Integrated Programme Schedule.
- Raising burn rate risks to Programme Manager.
- End to end responsibility of all programme invoice payments and invoice tracking.
- Must ensure receipt of Revised Financial Forecasts from Programme Manager and ensure revised Programme Schedules align.
- Tracking and updating of Programme RAID Log.
- Assisting Programme Manager with development of Steerco and Working Group packs.
- Responsible for onboarding and offboarding of programme resources where applicable, including ordering of assets and software were required, and return of assets to IT.
Accountability 2: Programme Support Activities
- Develop positive relationships with Programme Managers and Delivery Assurance Manager to enable the Programme Excellence CoE by providing support through facilitation, tracking, and reporting on programmes, and training.
- Share lessons learned and best practices across programmes, building relationships with stakeholders and brokering relationships at all levels.
- Understand the deliverables of internal and external programme customers and contribute to success through cooperative and collegial processes
- Manage communication between Delivery Assurance Manager, Programme Managers, Head: Programme Excellence and senior programme stakeholders.
- Assist Head: Programme Excellence and Programme Managers with meeting setups, liaising with senior executives and their PAs.
- Tracking of Programme Finances on SAP, against Business Case and Integrated Programme Schedule.
- Raising burn rate risks to Programme Manager.
- End to end responsibility of all programme invoice payments and invoice tracking.
- Must ensure receipt of Revised Financial Forecasts from Programme Manager and ensure revised Programme Schedules align.
- Tracking and updating of Programme RAID Log.
- Assisting Programme Manager with development of Steerco and Working Group packs.
- Responsible for onboarding and offboarding of programme resources where applicable, including ordering of assets and software were required, and return of assets to IT.
- Assist in managing resource allocation, including adjustments based on emerging business or technical opportunities and challenges.
- Assisting Programme Manager to ensure updating and tracking of Benefits Realisation Plans where applicable.
Accountability 3: Programme Excellence Support Activities
- Act as a reference point for Programme Excellence CoE and PMO.
- Maintain processes to ensure Centre of Excellence documentation, reports, and plans are relevant, accurate and complete.
- Track and report on CoE performance, providing a real-time, comprehensive, and prioritized view of all initiatives.
- Provide assistance to maintain and update the project management framework and disciplines necessary to support the Programme Excellence CoE.
- Assist with establishing Programme Excellence CoE stakeholder management plan and implementation of the communication framework.
- Setup and Minute all Programme Excellence CoE Meetings and Team Meetings.
- Follow up with Programme Managers to ensure monthly Programme Excellence CoE reports are produced, distributed, and stored digitally on time.
Accountability 4: Quality Assurance & Technical Support
- Check that all Gated Reviews milestones and/or deliverables have auditable,completed items.
- Assist with setting up SharePoint and develop and maintain SharePoint and other relevant electronic systems.
- Assist with facilitation sessions setting up, running, and documenting.
- Support and Quality check the programme artefacts as per the Delivery Assurance Manager and conduct remediation actions with Programme Managers.
- Quality check the programme/project dashboards and give feedback to Programme/Project Managers and Administrators.
EDUCATION AND EXPERIENCE REQUIRED:
- Relevant B-degree or NQF level 6.
- Relevant Project management certification e.g., PMP, CAPM, PRINCE 2 preferred.
- 5 years experience in Programme Administration.
- 3 years experience in Project management environment.
- Experience in Financial Services Industry.
- Solid project financial management experience.
EXPERIENCE PREFERRED
- 1-3 years experience in Project management role.
KNOWLEDGE & SKILLS
- Proven PMO/Project Analyst or Coordinator experience and knowledge of project management and understanding of the principles and frameworks of successful project management from a support perspective.
- Proven experience in providing service to internal stakeholders to achieve successful project outcomes.
- Understanding of project delivery and acceptance processes within a fast-paced business environment.
- Excellent oral and written communication skills as well as excellent presentation skills with ability to conduct presentations comfortably to large groups.
- Strong relationship building and interpersonal skills.
- Experienced user of MS Project and MS Office toolset (Word, Excel, and PowerPoint).
COMPETENCIES:
- Learning and researching.
- Professional and positive approach.
- Relating and networking.
- Adapting and responding to change.
- Persuading and influencing.
- Creating and innovating.
- Deciding and initiating action.
PACKAGE & REMUNERATION:
- Negotiable depending on Qualifications and Experience.