Accounts Payable / Procure to Pay Specialist
Description:
The PTP Specialist is contributing to all activities of the PTP in all activities related to timely and accurate payments, maintenance and control of the hotel's accounts payable and related accounts. This role assists in any other way deemed necessary for the efficient overall operation of the PTP. The role will support and contribute to a smooth PTP operation in full compliance with the policy, regulatory and contractual framework. The role will business partner with all hotel finance team members and a broad range of internal and external stakeholders, including Human Resources, Supply Management, Commercial and Operations. The role will participate in all relevant Finance development programs. In case of a joint job role any responsibility relevant joint job descriptions will apply in accordance with Hilton's job segregation policies.
- Adhere to organizational policies and procedures
- Pay close attention to detail, accuracy and completeness
- Show concern for all aspects of the job and follow up on work outputs
- Complete work in a timely and consistent manner
- Adapt to changing work environments, work priorities and organizational needs
- Able to effectively deal with change and diverse people
- Commit to putting in additional effort
- Maintain high level of productivity and self-direction
- Interact with people effectively. Able and willing to share and receive information
- Co-operate within the group and across groups
- Ability to demonstrate concern for external and/or internal customers' satisfaction
What are we looking for?
The success in this role will demonstrate itself through the following attributes and skills:
- Is familiar with Hilton Chart of Accounts and Analysis Codes as well as Turkish Chart of Accounts and Tax Systems.
- Understand PTP Balance Sheet accounts, prepare / review reconciliations and investigate and resolve open/aged balance sheet items
- To make sure postings are recorded to the correct department-account code combination and to the relevant chart field with proper backup.
- To post REPO, time deposits, month end FX revaluation, bank expenses, transfers between bank accounts, etc. be posted in a timely manner.
- To prepare invoices and expenses for Finance Manager to review for payment. To generate payment through back office system.
- To upload txt file created by FM to internet banking for approval of payment.
- To provide all necessary documents to fulfil both internal and external audit requirements.
- Monthly internal / SOX controls to be performed, documented and submitted for review and approval.
- Follow up with suppliers on missing invoices or credit notes
- Properly record, reconcile and prepare invoices for payment ensuring that correct General Ledger codes and cost center codes have been used
- Complete all payable related journals for month-end
- Ensure supplier remittances are prepared and sent with payment
- Ensure that any passwords or codes associated with payment mechanisms are not disclosed to unauthorized personnel
- Ensure that all information relating to bank account details and balance is treated as confidential
- Maintain an adequate and up to date filing system
- Handle all requests and enquiries in a timely, efficient and friendly manner
- Flexible in relation to working hours, especially at month-end
- Ensure that deadlines are strictly adhered
- To control AP Aging report on a monthly basis and to track and clear any inconsistencies between base amounts and other amounts.
- To ensure periodic reconciliation with the suppliers are performed and reported. Supplier reconciliation must be performed as of March, June and September for all the suppliers above certain amount determined by SSC Finance Manager and as of December for the whole actively use suppliers.
- To ensure month end checklist has been completed.
- To provide all necessary documents to fulfil both internal and external audit requirements.
- Works with direct reports on goals to assist in accomplishing department initiatives, and their own development.
- To follow the guidelines of SGK (Social Security regulation), Tax Office and other governmental institutions.
- The management reserves the right to change /extend this statement if necessary at any point during her/his appointment.
- The holder of this statement can be asked to take on other tasks in addition of the ones stated, in a reasonable framework
- Strong problem solving skills, including ability to effectively address any issue in collaboration with others as appropriate
- Ability to proactively identify and prevent potential problems
- Ability to take initiative to identify, prioritize and implement all elements required for team to fulfill responsibilities
- Detail oriented and organized
- Strong communication and negotiation skills (all levels of management and external customers)
Additional Preferences:
University degree in Accounting or Finance
Hotel Experience
English
Proficient in MS Excel, Word and Outlook with the ability to quickly learn new programs when required
What will it be like to work for Hilton?
The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100-year history. Hilton is proud to have an award-winning workplace culture, and we are consistently named among one of the World's Best Workplaces. We support the mental and physical wellbeing of all Team Members, so they can Thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our Go Hilton Team Member Traveldiscount program. Hilton prioritizes understanding and integrating our Team Members' unique perspectives and voices-along with those of our Guests, Owners, Suppliers, and Partners-to cultivate a diverse and inclusive environment for all. Check out the Hilton Careers blog and Instagram to learn more about what it's like to be on Team Hilton! We are an equal opportunity employer and value diversity at our company. We will ensure that qualified individuals with protected disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions of his or her role, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
