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Position: Construction Project Assistant – 100% Remote Position
Our client is full-service development company committed to the long-term success of our partners. Our vertically integrated model allows us to provide each partner with a cost-effective plan by applying the experience of our design and construction teams. This process produces a lower entry cost while reducing risk associated with overseeing. I.e., schedules, budgets, and contractors. They are looking for a remote project management assistant to support them with daily operational tasks.
Requirements:
- Experience with Microsoft Outlook, Excel, Airtable, Google Earth, Data scrapes, Buildertrend, Bluebeam, Computer Aided Design (CAD)
- Strong English written and spoken.
Project Management Duties
- Search for contractors and suppliers for each job
o Using instant data scraper to pull contractor info into usable form
- Follow construction checklist for each job.
o Send daily to do’s to project manager based off checklist
- Update Airtable database with contact information
- Email plans/scopes to contractors / suppliers for bid
- Send follow-up emails with contractors / suppliers to get more bids
- Follow-up Calls to contractors for signatures
- Updating schedules in Buildertrend each week
- Review Daily logs and update schedules based on them
- Make follow-up phone calls if necessary to obtain bids
- Finding and Booking hotel rooms for superintendents
- Enter bid information into Airtable
- Put all bids together in spreadsheet for review
- Respond to emails from contractors about projects
- Upload pictures to Buildertrend and track daily site reports
- Managing Airtable Customer / Vendor database
- Complete weekly updates for each project
- Follow up with Engineers so dates of meeting are meet
New Markets & Development Duties
- Storage feasibility studies in excel
o Use Google
- Gather data on existing storage facilities and keep Airtable updated
o Owner’s names, phone #’s
o Facility info
o Mortgage info
o Calling facilities for rates and sizes, occupancy
- Look for sites for new storage development
o Use state traffic count database. Make list of high traffic count roads (8,000 cars or more) o Get owner name/contact info from gis or other
- Search for retail buildings for sale that are empty or half empty. Steps are:
o Loopnet, kcrea, realtor.com
- Property Tax appeal research – Use our template for property comparison
o Compiling data on surrounding properties
▪ Assessed value
▪ Tax payments
Personal Assistant Duties
- Managing personal calendars
- Sending flight options for trips
- Pay Personal Bills
- Credit card charge protests
- Reconciling credit card statemtents
- Sending thank you cards (using handwritten notes site) Setting phone calls via teams
- Update personal financial statement
- Milestone Social Media & Website
o New pictures
o Weekly Project Updates
o Employee bios (when hired)
o Keep employee linkedin accounts updated
- Christmas gift ordering
- Sending customer gifts
- Sending employee gifts (anniversaries, birthdays, condolences, etc.)
- Company outing and Christmas party planning
Payment:
- Monthly salary is $1,000 USD
- Payments are processed and sent via Wise or similar platform at an established frequency (bi-monthly)
Schedule: 8:00 am to 5:00 pm CDT (Monday through Friday)
If you are interested, please fill out the application form at https://recruiterflow.com/hirelatam/jobs/94
Application Disclaimer: Please Read Before Proceeding
To ensure a fair evaluation process, please submit all required information on the application form. Kindly note that resumes and recordings must be in English; any other language will lead to disqualification. Also, ensure your voice/video recording lasts at least 30 seconds. Applications without a voice/video recording will be disqualified.
If you apply for more than one position, we will only consider your application for the first job you applied for. However, if you do not qualify for the first position but meet the requirements for another, we can consider you for the relevant role. To streamline the process and ensure fair consideration, we kindly request that you apply to a maximum of three jobs and that you only apply to jobs that you truly qualify for based on the stated requirements and qualifications.
We value your interest and look forward to reviewing your application. Thank you.
Job Type: Full-time
Pay: $4,074,280 per month
Application Question(s):
- If you are interested, please fill out the application form on the following link: https://recruiterflow.com/hirelatam/jobs/94
